Student Business Incubator Program Overview, Policies, and Procedures

TABLE OF CONTENTS

Program Overview

Intended Use
Benefits of Participation
Core Services
Program Fees

Program Policies

Eligibility
Participation and Termination
Limit on Participation
Employment Status
Indemnification
Insurance
Disclaimers
Advertising
Use of Premises
Conflicts of Interest
Small Business & Technology Development Center
Technical Innovators and Entrepreneurs Society
Rolla Entrepreneurship Club
Participant Company Description and Web Link
Release of Information

Program Procedures

Mailing Address
Offices Hours and Office Security

Conference Rooms
Kitchenette and Break Room
Mail and Mail Bins
Phones, Voicemail Boxes, and E-mail
Internet Access
Literature
Notary Public
Recycling and Trash

 

PROGRAM OVERVIEW

INTENDED USE

The Student Business Incubator (the “Program”) operated by the Office of Technology Transfer and Economic Development (TTED) at Missouri University of Science and Technology (Missouri S&T) is intended to provide resources and services to student new business ventures at Missouri S&T. The Program operates primarily out of Missouri S&T’s Technology Development Center at Innovation Park (the “Premises”). TTED reserves the right to modify, change, or amend the program, policies, and procedures at its sole and absolute discretion.

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BENEFITS OF PARTICIPATION

The benefits of participating in the Program include:

  • Work space and meeting space
  • Professional business image
  • Increased credibility with prospective customers and partners
  • Business coaching and counseling
  • Increased chances for business success

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CORE SERVICES

The Program is much more than work space for student businesses. It provides a broad range of business assistance services to help Participants succeed. These services range from basic business assistance to more specialized assistance targeted to specific Participant needs. These services include, but are not limited to, the following:

  • Work space and meeting space
  • Professional mailing address
  • High-speed internet access
  • Step-by-step guidance on how to create a successful business
  • Help with developing a viable business model
  • Assistance with intellectual property issues
  • Linkages to prospective customers
  • Linkages to strategic partners
  • Networking opportunities among Participants
  • Assistance with basic business concepts
  • Marketing assistance
  • Accounting and financial management assistance
  • Assistance with presentations for investors and partners
  • Access to commercial bank loans
  • Access to specialized non-commercial loan funds and loan guarantee programs
  • Access to angel investors and venture capital
  • Government contracting assistance

While TTED staff will provide many of these services, the Program may also rely on a network of service providers to provide Participants with services.

TTED will provide Participants with one of each of the following furniture, for use on the Premises only, at no charge:

  • Desk or workstation
  • Chair
  • Filing cabinet
  • Mail bin

The desk or workstation may be located in a co-working space. The desk or workstation may be an open station available to Participants on a first come, first served basis or a dedicated station specifically assigned for use by a particular Participant. TTED may assign dedicated workstations at its sole and absolute discretion. If Participant requires additional desks/workstations, chairs, or furniture and furnishings TTED may, at its sole and absolute discretion, charge Participant an additional fee. All furniture and furnishings provided by the TTED shall remain the property of TTED. Participants shall upon expiration or earlier termination of its use of Premises, surrender the furniture and furnishings in a condition that is comparable to the condition in which it was provided to Participants.

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PROGRAM FEES

TTED does not charge Participants any fee to participate in the Program.

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PROGRAM POLICIES

ELIGIBILITY

Only student businesses are eligible to become Participants (the “Participant” or “Participants”) of the Program. A student business is defined as a for-profit commercial business that is at least 51 percent owned by full-time or part-time undergraduate or graduate students at Missouri S&T and in which the majority of employees of the business are full-time or part-time undergraduate or graduate students at Missouri S&T. Student businesses are admitted as Participants of the Program at TTED’s sole and absolute discretion.

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PARTICIPATION AND TERMINATION

By participating in the Program, Participants agree to abide by all policies and procedures of the Program. Participants that fail to abide by all policies and procedures of the Program or whose behavior or activities is deemed inappropriate by TTED in its sole and absolute discretion will have their participation in the Program terminated. At its sole and absolute discretion, TTED may terminate participation in and access to the Program for any Participant or any person at any time, for any reason, or for no reason.

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LIMIT ON PARTICIPATION

Participants will remain in the Program for a finite period of time. A typical Participant is expected to matriculate from the Program within a three-year period. Requests for additional periods of participation may be granted on rare occasions with advanced notice and compelling justification at TTED’s sole and absolute discretion.

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EMPLOYMENT STATUS

With regard to Participants’ business ventures as they relate to the Program, Participants in the Program and their employers, whether students or not, are neither employees nor agents of Missouri S&T or TTED. Participants are considered to be self-employed for legal and tax purposes with respect to their Program activities. Participants that are employed by another employer including Missouri S&T, the University of Missouri System or any other university within the University of Missouri System (the “University”) shall abide by the conflict of interest policy and procedures of their employer.

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INDEMNIFICATION

Participants agree to indemnify, protect, defend and hold harmless The Curators of the University of Missouri, Missouri S&T and TTED and its officers, agents, employees and students from any and all liability including claims, suits, losses, costs, damages, and expenses of every kind and description (including death) or damage to persons or property arising out of Participants’ use of University facilities and services, violation of these policies and procedures, and the laws of Missouri and the United States. Any such violations may lead to the immediate termination of the Participant’s involvement with the Program. A violation will be determined in the sole and absolute judgment of Missouri S&T or TTED.

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INSURANCE 

Participants agree to carry for the full term of participation at Participants’ expense, Commercial General Liability Insurance (comparable to Comprehensive General Liability Insurance) against all claims or suits with the following minimum limit of liability:

$500,000 combined single limit for bodily injury and property damage, per occurrence and aggregate.  The policy shall name "The Curators of the University of Missouri” as an additional insured.

Participants shall arrange for a certificate evidencing such coverage to be filed with the Missouri S&T Office of Administrative Services, 210 Parker Hall prior to the beginning its participation and at the beginning of each renewal term of the insurance coverage.

Missouri S&T and TTED may, at its sole and absolute discretion, waive the Commercial General Liability Insurance requirement for Participants that are in the pre-revenue stage and have not begun selling their products and services.

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DISCLAIMERS

The Curators of the University of Missouri, Missouri S&T and TTED will not be responsible for any form of debt or liability committed by the Participant. The Curators of the University of Missouri, Missouri S&T and TTED will not accept any legal liability from the actions of the Participant or its employees. At no time are the Participant or its employees considered agents for or acting on behalf of Missouri S&T or TTED.

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ADVERTISING

The name of The University of Missouri and Missouri S&T shall not be used for commercial or promotional advertising purposes nor is it to be identified in any way with the programs or products of any organization unless a special exception is made by the president of the university.  Participants shall work with TTED if such an exception is sought.

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USE OF PREMISES

Permitted Uses

Participants shall use the Premises only for general office purposes or information technology purposes, and for no other purpose whatsoever without the prior written consent of TTED, which may be given or withheld in TTED’s sole and absolute discretion. Participants shall not interfere with the transmission of heat, air conditioning, electricity, or any other utility or data services through the Premises.  Premises are not designed to allow for any type of manufacturing or assembly, thus these types of activities will not be allowed.  Participants may not use the Premises for class work or for studying or for any activity that is not related to their business ventures. Participants’ activities shall not compete with those of Missouri S&T.

No Waste, Nuisance or Unlawful Purpose

Participants shall not commit or allow any waste on the Premises, nor shall Participants maintain or permit any nuisance on the Premises or use the Premises for any unlawful purpose.

Compliance with Laws

Participants shall determine which laws, ordinances, orders and regulations of any governmental authority are applicable to them and will comply with all laws, ordinances, orders and regulations of any governmental authority which are applicable to its use of the Premises, including all policies, procedures, rules and regulations of TTED and Missouri S&T. Without limiting the generality of the foregoing, Participants shall comply with all applicable federal, state and local laws, ordinances, codes, rules, permits, licensing conditions and regulations (collectively, the Requirements) in its use of the Premises, and shall procure, at its own expense, any and all licenses, permits, insurance and government approvals necessary to the operation of its business. Participants shall comply with all Requirements governing the operation of its business, including the then-current versions of all applicable federal statutes, their state analogs, and the regulations implementing them.

Environmental Matters

For policies & procedures on Bio-safety and Hazardous Materials, see Missouri S&T’s Environmental Health & Safety (EHS) Department at http://ehs.mst.edu.

Inspection

TTED reserves the right to periodically conduct an environmental and safety inspection of the Premises and areas beyond the Premises, where necessary.

Use

Participants shall not knowingly use or bring any Hazardous Substance on the Premises.

Notice

Participants shall give prompt written notice to TTED of any release of any Hazardous Substance at the Premises or into the surrounding environment not made in conformance with the Requirements, including a description of remediation measures and any resulting damage to persons, property or the environment.

Remediation and Disposal

Participants shall take all steps necessary to remedy any violation of any environmental Requirements by the Participants, whether or not a citation or other notice of violation has been issued by a governmental authority. Participants shall at its own expense promptly contain and remediate any release of Hazardous Substances arising from or related to Participant's activity at the Premises and remediate any resultant damage to property, persons, or the environment. Participants shall at its sole cost and expense arrange for the disposal by properly licensed persons of any hazardous waste generated by Participants on the Premises.

Condition Upon Termination or Surrender

Participants shall upon expiration or earlier termination of its use of Premises, surrender the Premises to TTED free from the presence and contamination of any Hazardous Substance.

Animals

Participants shall not keep or use any animals on the Premises.

Parking

Participant’s employees and visitors must abide by Missouri S&T parking rules and regulations and all parking rules for the Premises. For Missouri S&T parking rules and regulations, see Missouri S&T’s University Police Department at http://police.mst.edu.

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CONFLICTS OF INTEREST

Missouri S&T employees engaged in activities with the Program are bound by all Missouri S&T campus policies and all policies in the University of Missouri System Collected Rules & Regulations (CR&R), including their conflict of interest policies.

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SMALL BUSINESS AND TECHNOLOGY DEVELOPMENT CENTER

Participants are required to register with the Missouri S&T Small Business & Technology Development Center (SBTDC) operated by TTED to participate in the Program. Participants must meet with an SBTDC counselor at least once per month. Participants must demonstrate regular and sufficient progress towards business and financial milestones and objectives to continue participating in the Program. Participants must also provide requested data and information about their businesses to the SBTDC on a regular basis (i.e., at least once every 12 months).

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TECHNICAL INNOVATORS AND ENTREPRENEURS SOCIETY

Participants are required to join the Technical Innovators and Entrepreneurs Society (TIES) student group at Missouri S&T to participate in the Program. Participants must actively participate in TIES meetings and programs to maintain their participation in the Program.

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ROLLA ENTREPRENUERSHIP CLUB

Participants are required to join the Rolla Entrepreneurship Club (or its analog) to participate in the Program. Participants must actively participate in club meetings and programs to maintain their participation in the Program.

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PARTICIPANT COMPANY BUSINESS DESCRIPTION AND WEB LINK

We expect to be asked questions frequently about our Participants by government agencies, the press, etc. Participants shall provide a description and web address, if available, to ensure that we provide accurate information about their companies.

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RELEASE OF INFORMATION

By participating in the Program, the Participants grant permission to Missouri S&T, TTED, Missouri SBTDC, and affiliated programs to release information about the participant to the following:

  • The general public and the press to use in promotional activities for dissemination to the general public or other audiences. This includes information and photographs related to the Participant and the services the Participant has received.
  • Sources of financing and capital, including but not limited to, banks, angel investor groups, and venture capital firms in order to supply information necessary to facilitate the Participant’s efforts to raise capital. 

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PROGRAM PROCEDURES

MAILING ADDRESS

The mailing address for Participants of the Program is as follows:

[Company Name]
Missouri S&T Technology Development Center at Innovation Park
900 Innovation Drive, Suite 200[TBD]
Rolla, Missouri 65409-1110

Each Participant will be assigned a suffix for the suite number.

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OFFICE HOURS AND OFFICE SECURITY

Office Hours

In general, Participants will be able to access the Premises during regular business hours from 8:00 a.m. until 5:00 p.m. Monday through Friday without the need for a key or key fob. However, Participants may also access the Premises outside of regular business hours using the Participant’s key or key fob (if provided) and sign-in procedures as necessary. Participant employees may be on the Premises but are not to leave the building entry doors or main office doors unlocked or open outside of regular business hours. The east and west building entry doors are usually open from 6:00 a.m. until 6:00 p.m. Monday through Friday. The door to suite 200 is usually open from 7:30 am until 5:30 pm Monday through Friday. The building conference room (i.e., Room 403) is usually open 24 hours a day, seven days a week. If Participants need to access areas of the Premises that are locked outside of regular business hours, they must make arrangements with the TTED administrative assistant.

 

Sun

Mon

Tue

Wed

Thu

Fri

Sat

12 a - 8 a

 

 

 

 

 

 

 

8 a - 5 p

 

 

 

 

 

 

 

5 p - 12 a

 

 

 

 

 

 

 

 

 

 

 

Regular Business Hours

 

After Hours Access

Guests of Participants

Guests of Participants shall only be permitted on the Premises to conduct business with Participants. Participants are responsible for their guests. Participant employees must escort Participant guests at all times while on the Premises.

Dress Code

Appropriate dress during regular business hours is business casual or formal business attire. A violation will be determined in the sole and absolute judgment of TTED.

Keys

At its sole and absolute discretion, TTED may issue door keys (including key fobs) to Participant employees as necessary. Participants must provide a $25 security deposit for each key issued to Participant employees. Upon termination of participation in the Program, Participants must return keys to the TTED administrative assistant to obtain a refund of the security deposits. TTED will charge Participants $25 for each key that is lost or not returned within 30 days of the termination of the Participant’s participation in the Program. TTED may use a Participant’s security deposits to settle the Participant’s debts for lost or unreturned keys.

Emergency Contacts

In case of an emergency dial 911. Other contact numbers for emergencies both during and outside of regular business hours are as follows:

Missouri S&T Campus Police: 573-341-4333

Mr. Keith Strassner (Mobile): 573-308-0472

Mr. Eric Anderson (Mobile): 573-647-9649

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CONFERENCE ROOMS

Please see the TTED administrative assistant to reserve the conference room and obtain the key to the room. Participants should put the chairs and tables back in place and leave the room neat and ready for re-use when they are finished.

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KITCHENETTE AND BREAK ROOM

A refrigerator and microwave oven are provided in the kitchenette break room. Participants must throw away unused food before it spoils and cover items in the microwave to avoid messy splatters.

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MAIL AND MAIL BINS

Mail will either be placed on the Participant's workstation or in a mail bin that will be located in a designated area. Incoming mail, faxes, and small packages will be put there for Participants to pick up. Postage for outbound mail is the responsibility of Participants.

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PHONES, VOICEMAIL BOXES, AND E-MAIL

Participants must provide their own phone service and voicemail. Participants must use a non-university web address and e-mail address for their commercial activity. Participants are responsible for supplying their own telephone and computer equipment. Participants may not install any equipment without prior approval of TTED. The University of Missouri, Missouri S&T, and TTED shall not be responsible or liable for damage or theft of any of Participant’s property brought on to or left on the Premises.

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INTERNET ACCESS

Missouri S&T and TTED assume no responsibility for information and data transmitted or accessed over any network including any violations of laws of any state or of the United States with regard to trademark, copyright, patent, libel, slander, and privacy of electronic data communications.  Participants shall hold harmless and indemnify The Curators of the University of Missouri against claims made as a result of information and data transmitted or accessed in such a manner.

It is recognized that interruptions in service can occur for a number of reasons.  Missouri S&T will make efforts to minimize such interruptions, but Missouri S&T shall not in any event be liable to Participants or others for any loss, damage or expense of any kind whatsoever, including lost profits and indirect and consequential damages resulting directly or indirectly from such interruptions.

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PRINTERS AND COPIERS

Participants will have access to a shared computer printer, scanner, and office copier. Each Participant will be given an access code and will be billed for usage costs.

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LITERATURE

Various types of literature, which contains information on grants, loans, business management topics, workshops, conferences, special opportunities, etc. is available in the TTED office. Participants are asked to please return any materials that they borrow.

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NOTARY PUBLIC

We are pleased to be able to provide notary public services. See the TTED administrative assistant if you have a document that needs to be notarized.

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RECYCLING AND TRASH

Paper and Cans

Only paper is to be placed in paper recycling containers. Large size recycling bins for paper and other materials are located in the kitchenette break area. The aluminum can collection container is in the kitchenette break area. Oversized materials for recycling (e.g., large boxes) should be placed by the recycling bins in the kitchenette break area. Generally, the janitor collects the recycling at least once each week.

Trash

There are shared trash containers throughout the Premises. The janitor empties the trash several times each week.

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Updated: June 8, 2015